Notes - Approved
Meeting Notes
Koue Vang
Jeffrey Sacha
Adam Windham
Melissa Fish
Diana Garcia
Sumiah Alharasis
Yujiro Shimizu
Jeffrey Moran
Veronica Lopez
Jeffrey Sacha
Jessica Nelson
Diana Lopez
Joel Keebler
Brenda Valles
Tammi Driver
| NAME OF COUNCIL/TEAM: Institutional Effectiveness Council | |||
| OBJECTIVE OF MEETING: Provide updates regarding project teams, integrated planning; Discuss accreditation project team charter | |||
| DATE OF MEETING: 02/10/2020 TIME: 3:00pm |
LOCATION/ROOM #: Student Center Board Room CALL-IN NUMBER: CALL-IN CODE: |
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| FACILITATOR(S): Adam Karp and Bill Simpson | |||
| ASSISTANT: Mary Goodall | |||
| MEMBERS PRESENT: Adam Karp, Hironobu Kobayashi, Kevin Porter, Yujiro Shimizu, William Simpson, Corinne Arrieta Katzorke, Mary Goodall, Jennifer Laflam, Kay Lo, Janay Lovering, Christopher Olson, Rina Roy, | |||
| INVITED GUEST(S): Nick Daily | |||
| SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING): | |||
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Attached Files:
ISER Project Team Charter ISER Project Team Timeline ISER Project Team Members Institutional Campus Climate Survey -- How to Present Findings Governance Calendar Spring 2020 Governance Calendar Fall 2020 ACCJC Eligibility Requirements, Accreditation Standards, and Commission Policies ACCJC Spring 2020 Webinar Series |
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| UPDATES AND BRIEF REPORTS: | |||
| Topic | Person(s) Responsible | Notes | |
| Welcome | Adam Karp | -Maintaining a list of ALL projects during the life of our Governance System was discussed -Suggested to examine Project Management applications that the Councils /Teams could use to support their work. |
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| Check-In: What are you working on presently to (1) develop yourself professionally and (2) take care of yourself personally? | All | -Members shared what they are working on personally and professionally. Noted that connections are an integral piece to what we do. |
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| Governance project team schedule of deliverables for spring 2020 and schedule of governance meetings for spring 2020 and fall 2020 | Adam Karp | -The EMP Team is done and their work has been approved by ELT. -The Spring and Fall calendars have been approved by ELT and will be uploaded to IGOR and the Governance web page. -The Governance Reading Schedule will be updated and uploaded to IGOR and the Governance web page. |
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| HomeBase Steering Group update | Frank Kobayashi | -Note the non-governance verbiage of 'steering' group. They will meet every 2 weeks and deliver by August. -Backward mapping to reach due date. -Pulled themes from the Convocation input, will be using these throughout the process. -an Implementation plan will be going out to the entire college community. -All 6 homebases will be working on homework to get work done. -understand and use the Org. chart |
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| What updates have been made to the Integrated Planning Portal? | Yuj Shimizu and Chris Olson | -Actions from last year. -See this years data. -Integrated SLO data and DI data at course level. You will see success/mastery/and drop rate information. -"In Progress" will stay put. |
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| Program Review update | Janay Lovering | -The Boardroom has been booked for the Program Review Presentations on 4/29 and 5/6. -Save the date announcements have been sent to all participants. -Deadline has been pushed back to 4/16. |
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| ACTION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Decision(s) | Next Steps |
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0 |
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| DISCUSSION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Next Steps | |
| What is the status of the Institutional Campus Climate Survey and how will results from the survey be shared? | Adam Karp |
-Approx. 250 surveys have been scanned for ARC Main Campus. -Data Analysis will be done later considering: end of semester findings, collaboration with research, equity and inclusion. -Unofficial data will go to DI Team with preliminary findings. |
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| How is the Professional Development & Training project team collecting input on the proposed competencies? https://americanrivercollege.ideascale.com/ - Equity-Minded Service - Effective Communication - Organizational Adeptness - Technological Proficiency - Leadership Development - Collaborative Innovation - Data Literacy | PD team members |
-See IdeaScale.com (on Insider home page). Email was sent week of 2/4. -a combination of job descriptions and skills were looked at and themes pulled to determine the 8 areas currently listed. -Includes on-boarding for new employees. -Includes items such as DO, Vision Resource Center for the state, and Lynda.com. |
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| What input does the Council have on the Institutional Self Evaluation Project team charter? | Adam Karp and Bill Simpson |
-Chartered by ELT. -Will meet mid-March at DO with other district teams, and with our Accreditation liaison here at ARC. - Accreditation visit will occur Fall 2022 and the team will be working backward from then to build our timeline. -The ACCJC site shows us much we need to know about the Standards, how we will build out teams, and how we will input evidence and responses. -There are training webinars on the ACCJC website for people serving on the project team. |
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| ITEMS FOR FUTURE CONSIDERATION: | |||
| Topic | Contact Person | ||
| Project team charters for 2020-2021 | Adam Karp | ||
| Tracking project team implementation | Adam Karp | ||