Notes - Approved
Meeting Notes
Koue Vang
Adam Windham
Melissa Fish
Diana Garcia
Sumiah Alharasis
Yujiro Shimizu
Diana Lopez
Joel Keebler
David Miramontes-Quiñones
Tammi Driver
Connie Ayala
April Starr
Brenda Valles
Angela Milano
Daniel Slutsky
Jeffrey Sacha
Kristina Casper-Denman
Martin Gomez
| NAME OF COUNCIL/TEAM: Institutional Effectiveness Council | |||
| OBJECTIVE OF MEETING: Provide updates regarding project teams, integrated planning; Discuss accreditation project team charter | |||
| DATE OF MEETING: 02/10/2020 TIME: 3:00pm |
LOCATION/ROOM #: Student Center Board Room CALL-IN NUMBER: CALL-IN CODE: |
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| FACILITATOR(S): Adam Karp and Bill Simpson | |||
| ASSISTANT: Mary Goodall | |||
| MEMBERS PRESENT: Adam Karp, Hironobu Kobayashi, Kevin Porter, Yujiro Shimizu, William Simpson, Corinne Arrieta Katzorke, Mary Goodall, Jennifer Laflam, Kay Lo, Janay Lovering, Christopher Olson, Rina Roy, | |||
| INVITED GUEST(S): Nick Daily | |||
| SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING): | |||
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Attached Files:
ISER Project Team Charter ISER Project Team Timeline ISER Project Team Members Institutional Campus Climate Survey -- How to Present Findings Governance Calendar Spring 2020 Governance Calendar Fall 2020 ACCJC Eligibility Requirements, Accreditation Standards, and Commission Policies ACCJC Spring 2020 Webinar Series |
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| UPDATES AND BRIEF REPORTS: | |||
| Topic | Person(s) Responsible | Notes | |
| Welcome | Adam Karp | -Maintaining a list of ALL projects during the life of our Governance System was discussed -Suggested to examine Project Management applications that the Councils /Teams could use to support their work. |
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| Check-In: What are you working on presently to (1) develop yourself professionally and (2) take care of yourself personally? | All | -Members shared what they are working on personally and professionally. Noted that connections are an integral piece to what we do. |
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| Governance project team schedule of deliverables for spring 2020 and schedule of governance meetings for spring 2020 and fall 2020 | Adam Karp | -The EMP Team is done and their work has been approved by ELT. -The Spring and Fall calendars have been approved by ELT and will be uploaded to IGOR and the Governance web page. -The Governance Reading Schedule will be updated and uploaded to IGOR and the Governance web page. |
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| HomeBase Steering Group update | Frank Kobayashi | -Note the non-governance verbiage of 'steering' group. They will meet every 2 weeks and deliver by August. -Backward mapping to reach due date. -Pulled themes from the Convocation input, will be using these throughout the process. -an Implementation plan will be going out to the entire college community. -All 6 homebases will be working on homework to get work done. -understand and use the Org. chart |
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| What updates have been made to the Integrated Planning Portal? | Yuj Shimizu and Chris Olson | -Actions from last year. -See this years data. -Integrated SLO data and DI data at course level. You will see success/mastery/and drop rate information. -"In Progress" will stay put. |
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| Program Review update | Janay Lovering | -The Boardroom has been booked for the Program Review Presentations on 4/29 and 5/6. -Save the date announcements have been sent to all participants. -Deadline has been pushed back to 4/16. |
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| ACTION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Decision(s) | Next Steps |
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0 |
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| DISCUSSION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Next Steps | |
| What is the status of the Institutional Campus Climate Survey and how will results from the survey be shared? | Adam Karp |
-Approx. 250 surveys have been scanned for ARC Main Campus. -Data Analysis will be done later considering: end of semester findings, collaboration with research, equity and inclusion. -Unofficial data will go to DI Team with preliminary findings. |
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| How is the Professional Development & Training project team collecting input on the proposed competencies? https://americanrivercollege.ideascale.com/ - Equity-Minded Service - Effective Communication - Organizational Adeptness - Technological Proficiency - Leadership Development - Collaborative Innovation - Data Literacy | PD team members |
-See IdeaScale.com (on Insider home page). Email was sent week of 2/4. -a combination of job descriptions and skills were looked at and themes pulled to determine the 8 areas currently listed. -Includes on-boarding for new employees. -Includes items such as DO, Vision Resource Center for the state, and Lynda.com. |
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| What input does the Council have on the Institutional Self Evaluation Project team charter? | Adam Karp and Bill Simpson |
-Chartered by ELT. -Will meet mid-March at DO with other district teams, and with our Accreditation liaison here at ARC. - Accreditation visit will occur Fall 2022 and the team will be working backward from then to build our timeline. -The ACCJC site shows us much we need to know about the Standards, how we will build out teams, and how we will input evidence and responses. -There are training webinars on the ACCJC website for people serving on the project team. |
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| ITEMS FOR FUTURE CONSIDERATION: | |||
| Topic | Contact Person | ||
| Project team charters for 2020-2021 | Adam Karp | ||
| Tracking project team implementation | Adam Karp | ||