Notes - Approved
Meeting Notes
Koue Vang
Adam Windham
Melissa Fish
Diana Garcia
Sumiah Alharasis
Yujiro Shimizu
Diana Lopez
Joel Keebler
David Miramontes-Quiñones
Tammi Driver
Connie Ayala
Daniel Slutsky
April Starr
Brenda Valles
Angela Milano
| NAME OF COUNCIL/TEAM: Institutional Effectiveness Council | |||
| OBJECTIVE OF MEETING: Review Institutional Effectiveness Council Charter; Review Accreditation Midterm Report Process; Discuss Integrated Planning Progress; Discuss Data Dashboard Development; Discuss Support for the New Governance Process | |||
| DATE OF MEETING: 10/15/2018 TIME: 3:00pm |
LOCATION/ROOM #: Student Center Board Room CALL-IN NUMBER: CALL-IN CODE: |
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| FACILITATOR(S): Adam Karp and Bill Simpson | |||
| ASSISTANT: Joelle Gibson-Wittrup | |||
| MEMBERS PRESENT: Adam Karp, Kuldeep Kaur, Inna Linnyk, Kevin Porter, Yujiro Shimizu, William Simpson, Parrish Geary, Joelle Gibson-Wittrup, Tyler Rollins, Rina Roy, Alisa Shubb | |||
| INVITED GUEST(S): Chris Olson | |||
| SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING): | |||
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Attached Files:
Revisions to Institutional Effectiveness Charter Midterm Accreditation Report Timeline Annual Unit Planning Objectives - DRAFT Integrated Planning Guide Draft Sample Text for Integrated Planning Guide |
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| UPDATES AND BRIEF REPORTS: | |||
| Topic | Person(s) Responsible | Notes | |
| Welcome and Connection | Adam Karp | ||
| Executive Leadership Team Update | Adam Karp and Bill Simpson | -Discussion of finalizing project charters, support for governance, agendas and notes, using a personalized email (instead of noreply, sent from IGOR) to send updates. -Graphic is being created: pathways through the college. -Student Success Council: need to do more work for students 1st experience. Working on resource panel. -Operation council: working on wayfinding. -Discussion: terms designee (person in position has authority to designate; formal and longer period) and alternate (someone substituting) |
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| ACTION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Decision(s) | Next Steps |
| Does the Institutional Effectiveness Council suggest any further modifications to its charter before approving it? | Adam Karp |
-Numerous changes were made to the bulleted list “Duties and Outcomes”. See charter. -ELT should discuss IEC’s responsibility with programs that have other accrediting bodies (e.g., nursing). |
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| DISCUSSION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Next Steps | |
| What is the status of the Accreditation Midterm Report? | Adam Karp |
-Midterm Report is due to ACCJC March 2019; full draft is not yet available. -Report includes response to college self identified improve plans and recommendations for improvement from last accreditation visit -ELT will be used as an accreditation council to oversee work with the college president making the ultimate decisions. -Reviewed timeline for fall and spring -Previous accreditation, the commission ruled ARC needed to complete a follow up report in regards to institutional set standards and stretch goals. |
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| What suggestions does the Council have in support of the the development of the Integrated Planning Guide? | Adam Karp; Kuldeep Kaur; Alisa Shubb |
-Held meeting Friday regarding IPG; sections within the document that are in yellow highlight were discussed. -Need for a document or guide regarding resource development? Both research and the business office have increased work loads regarding support for planning. -For each type of plan there is a general description followed by how the plan should be used. Each team should make sure this is reflective of their work. |
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| How can the Council support the new Program Review process? | Adam Karp and Alisa Shubb |
-Two trainings will be held this week with the new system and new cohort; materials will be posted on the integrated planning portal. Feedback will be received as this system is opened. -QUEST training has been completed. -Annual Unit Planning (AUP) does not have any training or information set up currently. PR starts earlier but is integrated with AUP; need conversations about the end game for both. -Ongoing support; institutional conversations regarding this are needed. Conversations about deadlines; when is necessary? How does this work align with budget and other processes? Should desired equipment be requested in this program? |
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| What feedback does the Council have in support of the data dashboard development, specifically with regard to our strategic plan metrics? | Adam Karp; Tyler Rollins; Yuj Shimizu |
-Presentation was shown with metrics relating to the Strategic Plan; overview of progress for different groups of students such as first time students. -Data dashboard will be live soon. -What reports are most useful, can be built out? |
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| What approach should the college use to evaluate the new governance process? | Adam Karp |
-How do we evaluate integrated planning? What kind of measures, surveys, focus groups etc.? Two parts: what to evaluate and how to evaluate it. Council will need to design what this looks like by early spring. -For Project teams use deliverables (listed in the charters) to evaluate, and for councils use charters? -Create document in Basecamp for council members to submit ideas. |
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| What feedback is needed on the annual unit planning list of objectives? | Adam Karp |
-Academic senate had second reading, but has not voted. -Other groups (classified and administrators) will have the opportunity to see the original objectives list as well. |
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| ITEMS FOR FUTURE CONSIDERATION: | |||
| Topic | Contact Person | ||
| NA | |||