Notes - Approved

Meeting Notes

Joshua Johnson
Pamela Chao
Cesar Reyes
Faryal Said
Dronme Davis
William Zangeneh-Lester
Marianne Harris
Sara Smith-Silverman
Judy Mays
Martin Gomez
Angela Milano
Lisa Lawrenson
Tanya Anderson
Chris Olson
Jessica Pressley
Kate Jaques
Kelvin Burt

NAME OF COUNCIL/TEAM: Institutional Equity Plan (2018-2019)
OBJECTIVE OF MEETING: See Agenda Attachment See Notes Attachment
DATE OF MEETING: 10/19/2018
TIME: 1:00pm - 3:00pm
LOCATION/ROOM #: Aquarium
CALL-IN NUMBER:
CALL-IN CODE:
FACILITATOR(S): Joshua Moon Johnson and Pam Chao
ASSISTANT: Cesar Reyes
MEMBERS PRESENT: Tanya, Kelvin, Pam, Dronme, Kate, Joshua, Judy, Angela, Jessica, Cesar, Faryal, Sara, Bill
INVITED GUEST(S): 1. Tanya Anderson 2. Kelvin Burt 3. Pam Chao 4. Dronme Davis 5. Marianne Harris 6. Kate Jaques 7. Joshua Moon Johnson 8. Lisa Lawrenson 9. Judy Mays 10. Angela Milano 11. Chris Olson 12. Jessica Pressley 13. Cesar Reyes 14. Faryal Said 15. Sara Smith 16. Bill Zangeneh-Lester
SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING):
Attached Files:
Agenda 10.19
10.19 Notes
Equity Plan Town Hall Facilitation Guide
 
UPDATES AND BRIEF REPORTS:
Topic Person(s) Responsible Notes
Final Details on Town Hall Joshua Moon Johnson and Pam Chao
o	Elaborating is A-ok. Explain as much as possible to get a conversation going. 
o	Sheet of definitions will be provided for no confusion. 3 minutes of reading of definition for group. 
o	Addendum practices that facilitate a more fair etiquette discussion. Ground rules. 
▪	Balanced listening when speaking out 
▪	Speak for yourself rather than other people
▪	Challenge ideas not the person
▪	Understand how your identity impacts other people
▪	Part 1 table hosts: 
●	Jessica, Judy, Angela, Faryal, Kelvin, Tanya, Bill, Maryanne, Alejandra, Gladis
▪	Note takers:
●	Dronme, Caitlyn Spencer, Anita F, Yesenia Castellon, Patricia Jimenez, Kevin, Bee, Karla Oacampo
●	Anyone else? We need 2 more. 
▪	Floaters: 
●	Cesar 
▪	Part two: Breakouts
●	Human resources (Faryal and Angela)
o	Recruitment and hiring
o	Retention and support
●	Professional Development (Bill)
o	Capacity building
o	Allyship development
o	Awareness building
●	Organizational structures (Pam)
o	Institutionalizing equity work
●	Student support services (Tanya Anderson)
●	Academic achievement (Kelvin and Marianne)
●	Mental health and wellness (Judy)
●	Overall campus climate and culture (Dronme and Jessica)
●	Curriculum and development (Kate)
o	Teaching strategies/pedagogy
●	 Other topic not named (Joshua)
▪	Interpreters
●	Language (Joshua will ask)
●	Healthcare interpreting students Krista Hess in ESL 
●	Request an ASL interpreter; LIlia-(Pam will contact)
o	Email for publicity has been sent out to staff. 
▪	Share to your network as much as possible. 
▪	In meetings make announcement, make accommodations for staff.
     
ACTION ITEMS:
Question Person(s) Responsible Notes and Decision(s) Next Steps
Facilitation Training Joshua Moon Johnson and Pam Chao o See Handout: Going over the “Unlocking the Magic of Facilitation” guide
▪ Be aware of cell phone use and looking for understanding to bring them into the group.
o When facilitating you must be a listening, prompting, and guiding agent and not be partial to one particular idea.
o Revist ground rules for facilitation

       
DISCUSSION ITEMS:
Question Person(s) Responsible Notes and Next Steps
Next Steps with Stakeholder Listening Sessoin Joshua Moon Johnson and Pam Chao o Solidify dates, times, and locations by October 24th.
     
ITEMS FOR FUTURE CONSIDERATION:
Topic Contact Person
Continue facilitation conversations ▪ Common barriers Research and lit review goals Joshua Moon Johnson and Pam Chao