Agenda - Approved
Meeting Agenda
Frank Kobayashi
Nicole Porter
Lisa Cardoza
Koue Vang
Brian Knirk
Veronica Lopez
David McCusker
Liz Geisser
Mary Goodall
Caitlyn Spencer
Kaitlyn Collignon
Kimberly Bossman
Kevin Hill
Alisa Shubb
Jeffrey Sacha
Mary Goodall
Marianne Harris
BJ Snowden
Amanda Lewis
Alicia Szutowicz-Fitzpatrick
| NAME OF COUNCIL/TEAM: Executive Leadership Team | |||
| OBJECTIVE OF MEETING: ELT Retreat: (1) prepare for the upcoming 2018-19 governance cycle by reviewing charters and considering changes to council composition; (2) discuss the ARC Redesign Implementation Plan and Timeline which was informed by the work of the 2017-18 project teams | |||
| DATE OF MEETING: 08/17/2018 TIME: 10:00am |
LOCATION/ROOM #: Student Center Board Room CALL-IN NUMBER: CALL-IN CODE: |
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| FACILITATOR(S): Thomas Greene | |||
| ASSISTANT: Sue McCoy | |||
| INVITED GUEST(S): | |||
| SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING): | |||
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Attached Files:
Draft ELT Notes - May 14, 2018 Draft Participation Charter Proposed Composition Change - ELT Proposed Composition Change - Operations Council Draft Project Charter: ARC Online 2.0 Draft Project Charter: Clarify Program Paths Draft Project Charter: ELSS Draft Project Charter: Facilities Master Plan Draft Project Charter: Integrated Planning Improvement Draft Project Charter: Institutional Equity Draft Project Charter: Wellness Center Council Charter: Institutional Effectiveness Council Council Charter: Operations Council Council Charter: Student Success Council Redesign Diagram Redesign Plan and Timeline |
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| UPDATES AND BRIEF REPORTS | |||
| Topic | Person(s) Responsible | Time Alloted | |
| Welcome | Thomas Greene | 10 min. | |
| Creating Connection (Ice Breaker) | All | 15 min. | |
| ACTION ITEMS: | |||
| Question | Person(s) Responsible | Time Allotted | |
| Draft Notes: Does the ELT agree to adopt the notes from the May 14, 2018 meeting? | Thomas Greene | 5 min. | |
| Draft Participation Charter: Are any adjustments needed? Does the ELT support adoption of the participation charter so that it can be introduced to members at the September 7th, 2018 governance orientation/training ? | Thomas Greene | 30 min. | |
| ELT Composition: Does the ELT support the proposal to revise its membership to include both the chairs and co-chairs of each council? | Thomas Greene | 15 min. | |
| Operations Council: Does the ELT support the proposal to revise the Operations Council membership to include representatives from the unions? | Kuldeep Kaur | 15 min. | |
| DISCUSSION ITEMS: | |||
| Question | Person(s) Responsible | Time Allotted | |
| ARC Redesign: Do the draft diagram and timeline clearly convey the work involved with the Redesign and how it will be implemented? Will these documents help the councils in their role of coordinating, supporting, and monitoring progress on those aspects which are within their purview? | Thomas Greene | 70 min. | |
| Draft Project Charters: What suggestions does the ELT have for strengthening and clarifying the draft project charters? This is a first reading to allow refinement prior to considering the charters for adoption at our next meeting. | Thomas Greene | 70 min. | |
| Council Charters: Do the existing council charters still accurately reflect the purpose, charge, and scope/deliverables of each council? | Thomas Greene | 60 min. | |
| Reflection: Think back on today's meeting and prepare to share your thoughts. (1) What went as you anticipated? What did not? (2) What insights did you gain or what peaked your interest for further exploration? (3) Applying an equity lens, were all the relevant perspectives represented and/or considered in the dialogue? If not, how could we do better next time? (4) Did we fully accomplish our objectives? If not, what was overlooked or needs to be further addressed? (5) What could we have done to enrich the dialogue and better inform our decisions? | All | 15 min. | |
| ITEMS FOR FUTURE CONSIDERATION: | |||
| Topic | Contact Person | ||
| Adoption of final project charters (2nd reading at Sept. 10th meeting) | Thomas Greene | ||
| OTHER INFORMATION: | |||