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Meeting Notes

NAME OF COUNCIL/TEAM: Facilities Master Plan (2018-2019)
OBJECTIVE OF MEETING: Objective #4: Campus Improvements - Campus Projects / Zone Guidelines
DATE OF MEETING: 11/14/2018 TIME: 2:00pm		LOCATION/ROOM #: ARC Student Center Boardroom CALL-IN NUMBER: CALL-IN CODE:
FACILITATOR(S): Kuldeep Kaur, Jeff Bucher
ASSISTANT: Annaliese Pennell
MEMBERS PRESENT: Kuldeep Kaur, Jeff Bucher, Graham Smith, Cheryl Sears, Aileen Halseth, Annaliese Pennell, Bobak Jabery-Madison, Cheryl Watt, Courtney Howard, Dan McKechnie, Daniel Crump, Jennifer Scalzi, John Coldiron, Lorraine Chow, Marc Condos, Michael Payne, Narine Madramootoo
INVITED GUEST(S):
SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING):
Attached Files: Project Matrix-REVISED Zone Matrix Meeting Minutes (10/22/18) Wayfinders Zone Map Graphic Discussion
UPDATES AND BRIEF REPORTS:
Topic	Person(s) Responsible	Notes


ACTION ITEMS:
Question	Person(s) Responsible	Notes and Decision(s)	Next Steps
		0

DISCUSSION ITEMS:
Question	Person(s) Responsible	Notes and Next Steps
Meeting Recap/Review of Matrix Have we captured the notes accurately from the last meeting?	Gould Evans	Objective -Project Matrix and Prioritization -Zones and Update from Wayfinders Recap -Discussed Project List -Differentiated between Campus Projects v. Campus Improvements, and removed any upgrades from the list -Project Matrix, projects are not in priority order. Discussed existing projects on the 2012 Master Plan and added additional projects to the list such as Science, Loop Drive, Parking Zones -Major Ideas from last meeting 1) Replacing Science, and not in current location 2) Davies Hall/Corp Yard and how this is affected by the location of Science 3) Once Science is moved, we need to decide what to do with the open building pad. Advocating for a One-Stop Center, which is a single building where students can arrive to one area and get all of their necessities to begin school Parking Concerns -Specifics that we discussed during our meetings are not listed in Matrix, as well as the parking situation for CDC -We will address more specifics today to add to this matrix as well as the parking reconfiguration for North/South Parking -We want to be careful not to put too much detail into this plan
2. Campus Projects - Review and Discussion • Review of Revised Project Matrix w/ locations • Review of Campus Spaces	All	-This session is intended to focus on Projects and Zones -Reducing the number of zones from 15 in the master plan to 4, according to the Wayfinders plan -The matrix provided today is not the end plan for our campus master plan but the start to more specifics Discussion Power Point -Updated Campus Graphic -Identified list of projects across campus -Gray buildings are those buildings not in the campus master plan for modernization -Promenade/Access Drive identified -Large pink areas identified as the Science area to the North, STEM to the South -Question brought up about whether Tech Ed will include the Physics/Geo Science classes in the modernization Quick Overview of Project List Tech Ed -Current in FPP Corp Yard/Davies -Relocation Administration -Torn down to create One-Stop Center Instructional Space -New growth to go with Science Raef Hall -Modernization Fine Arts -Modernization Stadium -ADA driven improvements PE -Modernization One Stop Center -Combine all student services in one location, that relates to the student center and current student services Promenade -Access through entire campus Ped Mall -Access through PE Rose Marks Plaza -Improvements to hard/landscape Environmental Resources -Modernization Police Services Project Transit Center -Improve commuter/bus access Option #1 -Mirror location of Science to STEM -Davies would be relocated to the South -Reconfigure parking lot to South, lose parking spaces (93 spaces) -Drop Off Loop -Departments in Administration are relocated to the Student Services building, and opens up for potential green space and parking -Need to define a new location for Staff Parking (if not in Drop Off Loop) -Need to take into consideration a staging room for construction in this Option Proposal to relocate Transit Center by Fine Arts -Require coordination with City to facilitate this potential, create a street off of College Oak -The benefit of the current location for the Transit Center is it being right on the street so buses can come in and out Option #2 -Davies has a front on the Promenade, connected to south parking lot and wraps around Ranch House -Science is on the West along Transit Center -Drop Off Loop -40 parking spaces lost Option #3 -Davies is on the West and wraps around Ranch House, and would be three stories -Science is to the East of Davies -Staging is a concern for this option Option #4 -Davies Hall on West -Science to North of Davies Hall/West of current Stem Building -Miner's Oak goes away -Open up future development site -Potential for building Science to allow for future growth to be added on a later date -3D View Shown Constructability -The 2012 Master Plan was to remove warehouse, build Davies Hall while current Davies remains constructed -Need to consider the constructability of Davies Hall -Option 2 may be preferred for staging -Look for existing ways we can upgrade the parking lot without changing the entire flow of parking -Option 1 and 2 may not be feasible due to the constructability concerns as well as the timelines -Option 3 and 4 are more feasible -Can take 18 months to two years for the bond to go through -Need to do an evaluation of current bond processing Option 1 and 2 -Requires Davies to be completed before we can begin on Science -Portable Village could be use as staging One-Stop Center 1st Option -Student Services Building has been renamed to "Welcome and Support Center", which will be the name for the One-Stop Center -Alternate Student Drop Off Loop -Administration removed and moving into current Student Services Building -25,000 square foot building 2nd Option -Different configuration to building -Maintaining Drop Off Loop -Ties into Promenade -Future Instructional Space -Administration Removed -Discussed the potential of increasing the size of Counseling if moved into One-Stop Center -District has to evaluate the district needs to accommodate an increase in a division -We may just need to be more effective in our spaces -We should determine which services should move into this space -If Counseling were to move, as well as Printing, we could reconstruct the administration building to be the most efficient for student services -May create a jam of students having all services in one building -Suggested to completely reconfigure Admin building once printing moves -Moving Admin to North lot allows for greater access for students
3. Zone Review – DRAFT • Zone Boundaries – Wayfinding Project • Zone Descriptions	All	Proposal of Wayfinders -The Campus will be broken into four zones, coded by a color and an icon 1) Red, Apple 2) Blue, Wave 3) Yellow, Sun 4) Green, Tree -Having the zones coded by color will aid in providing clearer directions to a building, as well assist students with disabilities by having an icon to reference -The parking lots will be incorporated into the zones and named according to the street/landmark they are near. The Parking Lots names will include Myrtle, Myrtle West, Myrtle East, Orange Grove, College Oak and Stadium -The zones will be referred to as the color associated with it, such as the Blue Zone, Red Zone. It was decided to associate the color with the zone rather than the buildings since there is often change happening with divisions and departments, that it would not be constant over time to name it according to the building -There are a couple of main roads/trails that have been named - The road that wraps in front of PE/HEED to Tech Ed has been named "Beaver Lane". The trail that runs along Arcade Creek has been named "Arcade Creek Trail." The loop that runs behind PE and to CDC has been named the "Hutchison Loop" Feedback from the Project Team -Referring to the zone with the color, such as the Red Zone, may mean something differently to our veterans -Beaver Boulevard suggested rather than Beaver Lane -Ped Mall where Hutchison Loop/Beaver Plaza
4. Next Steps • Draft Plan Document o Executive Summary o Campus Plan Map o Design Guidelines o Zone Guidelines o Projects-In-Detail o 3D Massing Model	Gould Evans
ITEMS FOR FUTURE CONSIDERATION:
Topic		Contact Person
NA

Notes - Approved

Meeting Notes