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Meeting Notes

Joshua Johnson
Pamela Chao
Cesar Reyes
Faryal Said
Dronme Davis
William Zangeneh-Lester
Marianne Harris
Sara Smith-Silverman
Judy Mays
Martin Gomez
Angela Milano
Lisa Lawrenson
Tanya Anderson
Chris Olson
Jessica Pressley
Kate Jaques
Kelvin Burt
NAME OF COUNCIL/TEAM: Institutional Equity Plan (2018-2019)
OBJECTIVE OF MEETING: Town Hall Planning, Stakeholder Listening Sessions, Facilitation Training
DATE OF MEETING: 10/12/2018
TIME: 1:00pm-3:00pm		 LOCATION/ROOM #: Submarine
CALL-IN NUMBER:
CALL-IN CODE:
FACILITATOR(S): Joshua Moon Johnson and Pam Chao
ASSISTANT: Cesar Reyes
MEMBERS PRESENT: Kelvin Burt, Pam Chao, Dronme Davis, Kate Jaques, Joshua Moon Johnson, Lisa Lawrenson, Judy Mays, Angela Milano, Cesar Reyes, Faryal Said
INVITED GUEST(S): 1. Tanya Anderson 2. Kelvin Burt 3. Pam Chao 4. Dronme Davis 5. Marianne Harris 6. Kate Jaques 7. Joshua Moon Johnson 8. Lisa Lawrenson 9. Judy Mays 10. Angela Milano 11. Chris Olson 12. Jessica Pressley 13. Cesar Reyes 14. Faryal Said 15. Sara Smith 16. Bill Zangeneh-Lester
SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING):
Attached Files:
10.12 Agenda
10.12 Notes
 
UPDATES AND BRIEF REPORTS:
Topic Person(s) Responsible Notes
  

				

				

					 
					 
					 
				




		

			ACTION ITEMS:
		

		

			Question
			Person(s) Responsible
			Notes and Decision(s)
			Next Steps
			
		


				

					
Town Hall planning
o	Review set up
o	Discuss table topics and event timeline
o	Marketing and communications for the event
					
					Joshua Moon Johnson and Pam Chao
					
•	Communication
o	Share more on what it is
o	Short video possibly 
o	Email campus
•	Food
o	Coffee for 100
o	11:15AM snacks for 100 
•	Supplies needed
o	Name tags
o	Note paper and pens at tables. 
o	Post its (8x10) for parking lot ideas 
o	Google docs
o	Encourage people to bring laptops, tablets or a phone with Google Docs app. 
•	Timeline of event
o	Welcome- Thomas
	What is project team
	Expectations of equity plan team
	Long-term commitment to equity; this plan will influence other project teams, lead off of social justice strategic plan
	We can’t implement best practices without best/effective practitioners, transforming our institution includes transforming our people. 
o	Instructions and basic terminology (what do we mean by equity and equitable)
o	Round 1: General questions on equity and campus climate (60 minutes)
	Sign in. Have each member introduce themselves, pronouns, role, why they came today. We will be taking notes, but not using names. 
	Provide questions with a few definitions for each person. 
	Questions
•	What do you need for ARC to be an equitable campus? 
o	What do you need to be successful at ARC?
•	What does an equitable campus look like? Feel like?
•	What are challenges you have observed or experienced at ARC? 
o	What could change to make ARC more welcoming and inclusive?
•	When it comes to equity and inclusion, what is working well right now at ARC?
•	What tools or resources do you need to be equipped to create a campus that is equitable? 

•	Break- snacks
o	Round 2: Table topics (Intro, we are talking about many communities who are historically oppressed and underserved). (60 minutes)
	Overall question, what do each of these areas need to do, change, or keep doing in order to make ARC an equitable campus?
•	Human resources (Faryal and Angela)
o	Recruitment and hiring 
o	Retention and support 
•	Professional Development 
o	Capacity building 
o	Allyship development 
o	Awareness building 
•	Organizational structures 
o	Institutionalizing equity work 
•	Student support services 
•	Academic achievement (Academic achievement)
•	Mental health and wellness (Mental health and wellness)
•	Overall campus climate and culture (Dronme)
•	Curriculum and development (Kate)
o	Teaching strategies/pedagogy 
•	Other topic not named
o	Wrap-up: Next steps in our process. How to stay informed and connected. Timeline.
o	Q&A:  Pam, Joshua, Adam Karb and Bill Simpson join. 
 
							
					
					
				

				

					
Stakeholder listening sessions
o	Review list and assignments
o	Review dates, times, locations
o	Inviting and marketing sessions
o	Facilitation guide and note taking
Facilitation training 
o	Workshop and discussion on how to effectively facilitate 					
					Joshua Moon Johnson and Pam Chao
					
	Arrange by 10/24
	Post date, time, and location in the google doc
	45-1 hour session 
o	All should take place by end of Fall semester 
o	Inviting and marketing sessions
	Email campus
	Provide hand out at Town Hall 
Start out with a few basic definitions and goals (equity and equitable). No right or wrong answers. We are collecting broad concepts. Your name will not be put next to it. We value your experiences and opinions. Thank you for sharing. 
•	What do you need for ARC to be an equitable campus? 
o	What do you need to be successful at ARC?
•	What does an equitable campus look like? Feel like?
•	What are challenges you have observed or experienced at ARC? 
o	What could change to make ARC more welcoming and inclusive?
•	When it comes to equity and inclusion, what is working well right now at ARC?
•	What tools or resources do you need to be equipped to create a campus that is equitable? 

							
					
					
				


		

			DISCUSSION ITEMS:
		


		

			Question
			Person(s) Responsible
			Notes and Next Steps
		


				

						 

					
					
					
					
				

				

					 
					 
					 
				


		

			ITEMS FOR FUTURE CONSIDERATION:
		


		

			Topic
			Contact Person
		


				

					•	Facilitation training 
•	Final details on Town Hall
•	Next steps with Stakeholder listening session 
•	Research and lit review goals

 
					Joshua Moon Johnson and Pam Chao