Notes - Approved

Meeting Notes

Frank Kobayashi
Nicole Porter
Melanie Ortega
BJ Snowden
Hannah Blodgett
Carina Hoffpauir
Mikhail Drobot
Justin Tseng
Eliza Arata
Sharon Gott
Marianne Harris
Brian Knirk
Nimo Ali
David Shrope-Austin
Caroline Prieto
Allyson Joye
Tera Reynolds
Arthur Jenkins
Anthony Carter
Kim Herrell
Liz Geisser
Dianne Cervantez
Maria Elena Pulido-Sepulveda

NAME OF COUNCIL/TEAM: Student Success Council
OBJECTIVE OF MEETING: Update Project Team Work Introduce ELSS Report Back on SSC Recommendations to ELT
DATE OF MEETING: 09/18/2018
TIME: 1:00pm
LOCATION/ROOM #: Submarine Conference Room
CALL-IN NUMBER:
CALL-IN CODE:
FACILITATOR(S): Lisa Aguilera Lawrenson and Tressa Tabares
ASSISTANT: Teresa Wigner
MEMBERS PRESENT: Pamela Chao, Adam Karp, Hironobu Kobayashi, Lisa Lawrenson, Tressa Tabares, Kate Williamson, Roderic Agbunag, Susan Andre, Heidi Bennett, Jennifer Laflam, Nicole Moise, Robin Neal, Christopher Olson, Sonia Ortiz-Mercado, Gladis Sanchez Pantoja, Teresa Wigner
INVITED GUEST(S): Kale Braden, AVPI Learning Resources, ELSS Lead
SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING):
Attached Files:
SSC Recommendations to ELT
ARTS
APPLIED TECH
BUS HOSP RECRE
HEALTH HUMAN SERVICES
LANG AND COMM
MANUF CONSTR
PEOPLE CULTURE AND SOC
PUBLIC SERVICE AND EDUC
STEM
TOP TEN
SSC Action Charter-ELT APPROVED
 
UPDATES AND BRIEF REPORTS:
Topic Person(s) Responsible Notes
Executive Leadership Team Update Lisa Aguilera Lawrenson and Tressa Tabares
The Recommendations from the SSC to the Executive Leadership Team were discussed. RECOMMENDATION #1: The SSC action charter was approved.  Recommendation #2: The FYE Resource Group will proceed but the SSC will determine deliverables and membership (without need for ELT approval).  Operation Council Update: The new Way Finding Team will be a subcommittee of the operations council.  ELSS Update: Dyne Eifertsen, Music faculty, is co-chair for ELSS project serving on D.O. Team.  Kevyn Montano and Anthony Giusti serve on this team as well.
Report back on SSC Recommendations to ELT Lisa Aguilera Lawrenson and Tressa Tabares
See handout #1.  The SSC recommendations to ELT were discussed. ELT said that SSC could appoint the Resource Group and determine the membership of that group.  Members should represent the following perspectives:  Counseling/Articulation,  Curriculum, Research, Pathways, Umoja, Puente, Journey/TRIO Equity Programs and Pathways, BSI (department chairs for English, Mathematics, and ESL will be contacted), Instructional Administrator who understands resource allocation and FTE.  The committee directive was for the Resource Group to meet with the leads of IPASS and Start Right.  List of progress, premilinary appointments and deliberables for next meeting.  Charter was approved in notes on 9/18/2018 SSC Meeting.  Researchers will be invited to meetings as needed to protect their work load. Other changes in membership will be implemented for next meeting.
Achieve Update Robin Neal
Achieve at ARC met and debriefed the ACHIEVE process so they can improve the process for future students.  There are 1,500 students in Achieve right now; they had a great experience. 
Clarify Program Paths Update Lisa Aguilera Lawrenson and Tressa Tabares
Clarify Program Paths Update: Bill Simpson submitted a written report that twenty new program maps were implemented and departments are eager to have maps created.  Bill Simpson updated the manufacturing and transportation areas of interest and put together top 10 programs for all areas of interests.  
ACTION ITEMS:
Question Person(s) Responsible Notes and Decision(s) Next Steps
  0
       
DISCUSSION ITEMS:
Question Person(s) Responsible Notes and Next Steps
Governance Training Tressa Tabares
Introduction to Enterprise Level Scheduling Solution (ELSS) - 2:00 PM Kale Braden and Dyne Eifertsen ELSS Project - Kale Braden, AVP of Instruction and Learning Resources talked in depth regarding Ad Astra software to assist for classroom space, event and meeting scheduling. The Ad Astra system hopefully ties into Ed Plan for students. A room inventory was completed last semester. Room preference rules are being determined right now, which will demonstrate how certain sections go into certain rooms. Weekly meetings on Ad Astra with district office . An Ad Astra Presentation will occur in Room 512 on 9/28 time 1:00-3:00pm and Demos will occur in October. This system does not put classes in the system, the system makes recommendations that will need evaluation by faculty and administrators.
Basecamp Tressa Tabares Tressa spoke on Implementation of Basecamp. She asked for any feed back about posting notes, agendas, sharing of documents. Kate Williamson says IGOR is helpful and informative. Base Camp can be used internally and only for groups that are using it not for public viewing. Agendas, notes, and documents in IGOR are available to the public once published.
ITEMS FOR FUTURE CONSIDERATION:
Topic Contact Person
NA