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Meeting Notes

Koue Vang
Jeffrey Sacha
Adam Windham
Melissa Fish
Diana Garcia
Sumiah Alharasis
Yujiro Shimizu
Jeffrey Moran
Veronica Lopez
Jeffrey Sacha
Jessica Nelson
Diana Lopez
Joel Keebler
Brenda Valles
Tammi Driver
NAME OF COUNCIL/TEAM: Institutional Effectiveness Council
OBJECTIVE OF MEETING: Updates on all areas of equity, institutional research, integrated planning, participatory governance, regional accreditation, and professional development.
DATE OF MEETING: 09/19/2022
TIME: 3:00pm		 LOCATION/ROOM #: https://lrccd.zoom.us/j/82290663692
CALL-IN NUMBER:
CALL-IN CODE:
FACILITATOR(S): BJ Snowden, Bill Simpson
ASSISTANT: Mary Goodall
MEMBERS PRESENT: Kale Braden, Yujiro Shimizu, Bill Simpson, Robert Snowden, Mary Goodall, Joel Keebler, Janay Lovering, Chris Olson
INVITED GUEST(S): Frank Kobayashi
SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING):
Attached Files:
ARC Update on Core Inquiries September 2022
Employee Onboarding Charter
 
UPDATES AND BRIEF REPORTS:
Topic Person(s) Responsible Notes
ARC Update on Core Inquiries September 2022 Bill Simpson 
ARC's reply to the Core Inquiry from ACCJC was sent on 09/13/22.
1-IEC added processes to show what we plan to do if we do not meet the standards via ISS Report.
2-OPS detailed how they work with committees and FM to show how we use the Facilities Master Plan to guide projections. Including cost of ownership.
3-A report was written to detail the creation and use of the Student Design Team.
4-A faculty member worked with the SLO committee to push for adding SLO's to syllabi to ensure proper publication as stated in our ISER.

Four District based inquiries were added to our report, although they were not written by ARC colleagues.

Site visit will occur October 10-12, 2022.
Looking at the cycle and calendar for Integrated Planning Janay Lovering 
The Program Review chair and committee felt it was best to keep an ongoing set of dates for Program Review and Annual Unit Planning. This semester we will move the AUP date from 11/15 to 11/30 to accommodate giving more to to Research to provide data, still giving ample time for Dean's to review.
Welcome new members, new semester focus BJ Snowden 

				




		

			ACTION ITEMS:
		

		

			Question
			Person(s) Responsible
			Notes and Decision(s)
			Next Steps
			
		


				

					
Postponement of the Employee Onboarding Charter					
					BJ Snowden
					
Instead of full postponement we discussed being able to move the end dates slightly and work to complete the project.        
							
					
Mary worked with the charter chair and the president's office to find a better timeline. New dates can be found in the charter section of IGOR. (https://igor.arc.losrios.edu/ProjectCharter/Details/21)

The charter will start meeting again next week.   
							
				

				

					
Changes to IPP:
There are administrative and student services units in the Program Review component of IPP that are "not set." This means they are not part of a Cohort and, essentially, do not undergo Program Review. Should these units do PR?
If not, should these units be separated from the Program Review component of the portal, and should they continue to do AUP? If yes on both counts, how should their AUP look?
					
					Jen Laflam, Janay Lovering
					
Jen was absent and this will be postponed.       
							
					
					
				

				

					
Filling empty seats on the Council					
					Mary Goodall
					
 Open positions were discussed. 
							
					
BJ will reach out to management. Mary will reach out to Faculty and Classified Senates.   
							
				


		

			DISCUSSION ITEMS:
		


		

			Question
			Person(s) Responsible
			Notes and Next Steps
		


				

						Placing Organizational Charts on The Insider Page?

					Mary Goodall
					
					
 BJ will discuss at PES.  

Research any IT issues that may occur with this being updated on a continuous basis if we attempt to link to those found on the LRCCD employee page..       
							
				

				

						Should the ALO have a seat on this council?

					Bill Simpson
					
					
It was discussed and we may want to make this an ex-officio seat and the ALO will be asked to speak when necessary. BJ will also discuss at PES.           
							
				


		

			ITEMS FOR FUTURE CONSIDERATION:
		


		

			Topic
			Contact Person
		


				

					Our chair tasked the assistant with setting a meeting up with key people for the week prior to the Accreditation site visit. (meeting scheduled for 10/05/22) 
					
				

				

					In the interest of moving back on campus, the chair tasked the assistant with booking the Student center Boardroom for future IEC meetings. (reservation complete) 
					
				

				

					NA 
					
				


			

				
					OTHER INFORMATION:  Meetings schedule: 
Every month on the Third Monday: Oct 17, 2022,  Nov 21, 2022, Dec 19, 2022, Feb 20, 2023, Mar 20, 2023, Apr 17, 2023, May 15, 2023