Notes - Approved
Meeting Notes
| NAME OF COUNCIL/TEAM: Executive Leadership Team | |||
| OBJECTIVE OF MEETING: Discussion of Current College Happenings | |||
| DATE OF MEETING: 12/06/2021 TIME: 3:00pm-5:00pm |
LOCATION/ROOM #: https://cccconfer.zoom.us/j/93079351925 CALL-IN NUMBER:1 346 248 7799 CALL-IN CODE: 930 7935 1925 |
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| FACILITATOR(S): Melanie Dixon | |||
| ASSISTANT: Sue McCoy | |||
| MEMBERS PRESENT: Melanie Dixon, Kristin Farlow, Amy Gaudard, Carina Hoffpauir, Adam Karp, Frank Kobayashi, Sarah Lehmann, Cesar Reyes, Alisa Shubb, Bill Simpson, Tressa Tabares, Scott Crow, Susan McCoy, Mark Sheppard, Koue Vang, | |||
| INVITED GUEST(S): Chad Funk sitting in for Jeff Stephenson | |||
| SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING): | |||
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Attached Files:
ELT Notes 11.01.21 (draft) Bias Response Project Team Charter |
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| UPDATES AND BRIEF REPORTS: | |||
| Topic | Person(s) Responsible | Notes | |
| Council / Project Team Highlights from Written Reports | Council Leads / Co-Leads | Institutional Effectiveness Council - No verbal updates provided Operations Council - No verbal updates provided Student Success Council - No verbal updates provided |
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| Constituency Group Highlights from Written Reports | Constituency Group Leaders | Academic Senate - Working on how faculty are and are not using "notes" within the course schedule - Will take institutional support - Big project to undertake Classified Senate - Last meeting this week - Community building event on the 14th - Working on spring annual professional development day (in person) - Working to increase communication (podcast and e-newsletter bites) - Classified Appreciation Award for presentation at the Fall 22 Convocation Management - No verbal updates provided Student Association - Appointed Director of Finance for CAEB - Getting ready to host events on ground in the Spring |
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| Update on Re-Opening | Frank Kobayashi | - Spring 22 schedule is 30% face-to-face, 70% online - Fall 21 enrollment trends appear to be repeating in Spring 22 - Currently working on Fall 22 schedule; hoping to have more face-to-face classes - Spring will offer the ability to have field trips Q - Where are we with allowing students to finish their degrees and online processes; can someone do everything online A - Working with ACCJC on substantive change submitted a few years ago; theoretically, all classes can be offered online per ACCJC's approval of that substantive change submitted Los Rios Online - Staffing needs determined to be much greater than anticipated - Would require staff from the colleges Admissions/Records & Financial Aid Update - Many forms automated with the exception of those related to residency - Working to includes SARS in Enrollment Services and Financial Aid so students can get appointments similar to Counseling - Working on redesign efforts with the District Office - Hoping to see enhanced capability - More refinement to take place during Spring COVID Update - Mask accommodations available for student services to see that information - Some students have a health condition that requires them to not wear a mask - Only select few people see that granted accommodation - General rule of thumb . . . student must be able to produce that accommodation - Working with IT to allow those who need to know - Cleared4 potential partner in COVID contact tracing process - DO still considering whether we're moving forward with vendor and refine our own process; that decision will help to resolve the question of who can see accommodations related to COVID |
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| ACTION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Decision(s) | Next Steps |
| Approval of November 1, 2021 ELT Notes | Melanie Dixon |
5 |
Thumbs Up |
| Approval of Bias Response Project Team Charter | Melanie Dixon |
0 |
- Charter created for Bias Response Project Team - Has gone through several charter approvals through Student Success Council - Suggested timeline is already outdated and will be updated - Thumbs up to approve charter with caveat to incorporate feedback and adjusted timeline |
| DISCUSSION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Next Steps | |
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OER Project - Next Agenda Item - a lot of ground work already in place due to prior work of faculty Convocation planning underway - having a luncheon between convocation and area meetings - invitation to all employees will go out Planning -have some work to do with our planning processes - communication of timelines and guidelines (i.e., annual unit planning, etc.) - observed some gaps; less presence of an actual action plan - i.e., DI project teams, had recommendations come forward with no implementation plans - i.e., annual unit plans mostly instruction with few student services - investing energy during the Spring semester to begin to resolve our planning challenges - another robust hiring round in the spring - very successful hiring season but had some failed searches - improved communication on project team plans and progress; also possible program manager |
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| ITEMS FOR FUTURE CONSIDERATION: | |||
| Topic | Contact Person | ||
| NA | |||