Notes - Approved

Meeting Notes

NAME OF COUNCIL/TEAM: Institutional Effectiveness Council
OBJECTIVE OF MEETING: Updates and Discussion
DATE OF MEETING: 11/15/2021
TIME: 3:00pm
LOCATION/ROOM #: https://lrccd.zoom.us/j/96610218546
CALL-IN NUMBER:
CALL-IN CODE:
FACILITATOR(S): Adam Karp and Bill Simpson
ASSISTANT: Mary Goodall
MEMBERS PRESENT: Ryan Bonomo, Roger Davidson, Adam Karp, Yujiro Shimizu, Bill Simpson, Corinne Arrieta, Mary Goodall, Jennifer Laflam, Janay Lovering, Judy Mays, Koue Vang,
INVITED GUEST(S):
SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING):
Attached Files:
Institutional Effectiveness Council Charter 2018-2021
ARC Institutional Self-Evaluation Report on November 2021 Board Agenda
 
UPDATES AND BRIEF REPORTS:
Topic Person(s) Responsible Notes
Accreditation update: - ISER approved by Board of Trustees on November 10 - Preparation for submission Adam Karp and Bill Simpson
Board of Trustees comments:
- The Deputy Chancellor spoke about the overall process for all colleges.
- The decline in enrollment was asked about.
Annual Unit Planning Update: Due date extended to November 30 Adam Karp
The College President suggested an extension based on information being brought to her attention
Employee Onboarding Project Team Timeline Update Adam Karp
Looking at Spring 2022 for project initiation
2020-2021 SEA Program Annual Report Adam Karp
IGOR System Update Mary Goodall and Ryan Bonomo
- Senates can now add their agendas/minutes to the Documents section.
- Sponsoring councils can now edit any project charters that hey are working on.
Professional Development Update Jen Laflam
Fall 2021:
- Five workshops by Dr. Sharla Berry following up on Convocation session on Creating Engaging and Inclusive Online Learning Environments

Preparing for Next Semester series: 
- Grading for Equity workshops
- Panel on Alternative to A-F Grading
- Transforming Assignments series
- Transforming Syllabi workshops
Actionable Equity Series
- Equity and Diversity in the Classroom: A Reaching and Learning Institute
- Communities of Practice with departments

Spring 2022:
- Data 2.0 Workshops
- Waves of offerings on Equity in grading, assignments, syllabi
- Series to support the success of Latinx students--Mejorando ARC para nuestras comunidades
- Communities of Practice in departments
ACTION ITEMS:
Question Person(s) Responsible Notes and Decision(s) Next Steps
  0
       
DISCUSSION ITEMS:
Question Person(s) Responsible Notes and Next Steps
What has been learned about the College through the Institutional Self-Evaluation Report (ISER)? Are there any Standards where we might expect core inquiries to surface from the peer review team? Are there any Standards for which we anticipate commendations? Adam Karp and Bill Simpson
The college utilizes Program Review as a means for programs to reflect on their outcomes and plan for the future. How can the college better support programs going through the Program Review process and consequently advance the goals of the college? Janay Lovering Challenges:
- faculty can not understand their data (need for PD and Research time)
- faculty can not get research requests processed in a timely manner (the college is down one researcher and the research department is pulled to other projects during key PR times)

Suggestions:
- outside consultants to look at data and program itself
- better manage the Research department to respond to reviewer’s needs
- get Deans on board with the process in a collaborative (not punitive) way


Per ARC's governance process, councils are chartered for a period of 3 years. What input does the Institutional Effectiveness Council have for renewing its 2018-2021 charter? Adam Karp The Charter document was shared with Council members in Google Docs to go over and provide feedback. Deadline to work on it is 12/01/21. We will format a new draft to send to ELT for the December meeting.
ITEMS FOR FUTURE CONSIDERATION:
Topic Contact Person
NA