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Meeting Notes

NAME OF COUNCIL/TEAM: Strategic Enrollment Management (2019-2020)
OBJECTIVE OF MEETING: Establish sub-teams to take on portions of the SEM Final Report
DATE OF MEETING: 09/16/2019 TIME: 1:30pm		LOCATION/ROOM #: CTL CALL-IN NUMBER:+1 669 900 6833 CALL-IN CODE: 935 082 857
FACILITATOR(S): Kale Braden, Dyne Eifertsen
ASSISTANT: Kevin Porter
MEMBERS PRESENT: Charles Braden, Dyne Eifertsen, Douglas Herndon, Dianne Meador, Kevyn Montano, Kevin Porter, Tyler Rollins, Kathryn Sorensen
INVITED GUEST(S): Cheri Jones, Consultant
SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING):
Attached Files: SEM Meeting Recording, 9-9-19 Ad Astra Platinum Presentation Recording SEM Final Report DRAFT
UPDATES AND BRIEF REPORTS:
Topic	Person(s) Responsible	Notes
Ad Astra Platinum Presentation from 9/11/19	Kale Braden/Dyne Eifertsen	- Ad Astra consultant Patrick Cain visited ARC last week to present information and answer questions from the project team and deans in attendance. - This was the first time the team has seen Ad Astra predictive data in addition to the 5-year historical data we've had access to previously
Google Team Resource Folder	Kale Braden	- Team will use a Google shared drive to house agendas, audio, working documents, and other resources.
Structure of SEM Final Report Draft: Structure is based upon Pathways Team final report. Deliverables broken into 8 sections/appendices. Recommendation section tied back to Deliverables.	Kale Braden	- Draft final report shell has been started. Some content has already been added; team will further develop and expand content over the course of the semester. - Final report will contain three primary sections -- overview of charter deliverables, recommendations, and detailed appendices tied to each specific deliverable. - Lead provided updates on the status of the team's eight charter deliverables. - Team hopes to submit to Student Success Council some report deliverables/appendices early, as they are completed.
ACTION ITEMS:
Question	Person(s) Responsible	Notes and Decision(s)	Next Steps
How should we structure teams to work on each of the SEM Final Report: Deliverables A through H (Appendix A-H)? What external resources (work groups, connections to college offices/departments, additional research, etc) is needed for each appendix/deliverable? Which appendices might we deliver to the Student Success Council before the final report is submitted?	Kale Braden/Dyne Eifertsen	What external resource(s) are needed for each appendix/deliverable? - Example models from other schools of how to they set WSCH/Productivity goals. - Assistance from others across campus, including experts in marketing/communications, financial aid, registration, and equity. - Student focus groups. - Ad Astra software updates to add functionality around permissions, scheduling workflow, etc	- Team members will sign up for sections of the draft report they would like to work on. Leads may assign additional team members to groups as needed. - Team encouraged to think about which deliverables can be finalized sooner than later; to be discussed at next meeting.

DISCUSSION ITEMS:
Question	Person(s) Responsible	Notes and Next Steps


ITEMS FOR FUTURE CONSIDERATION:
Topic		Contact Person
How can team provide guidance and/or training for Platinum Analytics users in data interpretation and ethics of data use?		Kale Braden
Develop criteria to define different types of class sections in relations to maximum class sizes.		Kale Braden
Marketing efforts (e.g., Beaver Bites, direct outreach to departments/chairs) to introduce Strategic Enrollment Management and Platinum Analytics to campus community		Kale Braden
OTHER INFORMATION: Team near ready for Platinum Analytics link to be shared through ARC Insider website

Notes - Approved

Meeting Notes