Notes - Approved
Meeting Notes
Kale Braden
Dyne Eifertsen
Kevin Porter
Linda Zarzana
Joe Rust
Anthony Giusti
Damon Antos
Cristina Domokos
Lydia Engelsgaard
Kevyn Montano
Erika Wescoatt
Diana Hicks
Steven Segura
Cheryl Sears
| NAME OF COUNCIL/TEAM: Enterprise Level Scheduling Solution - ELSS (2018-2019) | |||
| OBJECTIVE OF MEETING: Discuss top five reports for distribution and discussion from Ad Astra. | |||
| DATE OF MEETING: 03/18/2019 TIME: 2:30-4:00 |
LOCATION/ROOM #: CTL CALL-IN NUMBER: CALL-IN CODE: |
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| FACILITATOR(S): Kale Braden | |||
| ASSISTANT: Kevin Porter | |||
| MEMBERS PRESENT: Charles Braden, Cristina Domokos, Kevyn Montano, Cheryl Sears, Steven Segura, Dyne Eifertsen, Kevin Porter | |||
| INVITED GUEST(S): Patrick Cain, Ad Astra (telephone) | |||
| SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING): | |||
| UPDATES AND BRIEF REPORTS: | |||
| Topic | Person(s) Responsible | Notes | |
| Ad Astra conference call | Kale Braden and Patrick Cain | - Team had a conference call with Platinum Analytics consultant Patrick Cain. - Discussed recommended framework of ARC-specific Platinum Analytics goals and Key Performance Indicators (KPIs), and how these tie in with our strategic plan goals. - Recommended process: Strategic Enrollment Management (SEM) team, consisting of 7-10 people with holistic perspective, identify handful of course change candidates, which are passed along to the unit-level end users (i.e., dean and/or chair) for further consideration and possible action. - Strategies to build trust in system and data: ensure end users understand where data coming from and how analysis works, and reiterate that Platinum Analytics helps inform scheduling decisions but doesn't do scheduling itself. - Important goal identified: work towards schedule of classes that has minimal to no changes once semester begins. - Next call we will discuss visualizations and workflow. |
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| State of the project (3:30-4:30 after phone call.) | Kale Braden | - Ad Astra has now committed to implementing schedule building and workflow tools. - Event scheduling functionality in Astra Schedule making good progress, should be fully functional by fall 2019 |
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| ACTION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Decision(s) | Next Steps |
| DISCUSSION ITEMS: | |||
| Question | Person(s) Responsible | Notes and Next Steps | |
| Ad Astra reports. Identifying top five reports for distribution and discussion by department chairs, deans, and others. | Kale Braden and Patrick Cain |
- Continuing to work on this. |
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| ITEMS FOR FUTURE CONSIDERATION: | |||
| Topic | Contact Person | ||
| Flesh out goals and KPIs for Platinum Analytics | Kale Braden | ||