View Document - ARC Institutional Governance Online Repository (IGOR)

Meeting Notes

NAME OF COUNCIL/TEAM: Facilities Master Plan (2018-2019)
OBJECTIVE OF MEETING: Objective #5: Draft Campus Master Plan Review
DATE OF MEETING: 12/06/2018 TIME: 2:00pm		LOCATION/ROOM #: Student Center Board Room CALL-IN NUMBER: CALL-IN CODE:
FACILITATOR(S): Kuldeep Kaur, Jeff Bucher
ASSISTANT: Annaliese Pennell
MEMBERS PRESENT: Kuldeep Kaur, Graham Smith, Jeff Bucher, Annaliese Pennell, Cheryl Sears, Cheryl Watt, Courtney Howard, Dan McKechnie, Jennifer Scalzi, John Coldiron, Lorraine Chow, Michael Payne, Richard Wood, Rina Roy, Sarah Mattson
INVITED GUEST(S):
SUPPORTING RESOURCES (ITEMS READ IN PREPARATION FOR AND/OR BROUGHT TO MEETING):
Attached Files: 2018 Draft Campus Master Plan-01 Discussion-12/6/18 Campus Graph-01 Meetings Minutes-Updated (11/14/18)
UPDATES AND BRIEF REPORTS:
Topic	Person(s) Responsible	Notes


ACTION ITEMS:
Question	Person(s) Responsible	Notes and Decision(s)	Next Steps
Do the notes reflect the team conversation from the last meeting?	All		-The Project Team approved the notes from the previous meeting

DISCUSSION ITEMS:
Question	Person(s) Responsible	Notes and Next Steps
Meeting #4 Recap - What discussions topics were covered and what feedback was received in the last meeting?	GE	-Discussed the Project List -Reviewed the different options for Science and Davies, and discussed the constructability and feasibility for each option -Decided on a mirror image of STEM for the new Science Building -Discussed the different options for locations for the One Stop Center and the specific departments that should be included -Wayfinders Proposal was given and some feedback was provided as to the colors/names of the zones
Draft Campus Master Plan - Are there any desired revisions to the draft Campus Plan, Design Guidelines, Zone Guidelines and Graphics?	All	Quick Overview of Design Guidelines, which specifically include: -Description -Goals & Objectives -Landmarks -Open Space -Circulation Zone Guidelines -Reduced from 15 "Districts" to specific 4 Zones based on the Wayfinders group decision -Wayfinders are currently working campus signage - building, monument signs and large campus maps in strategic locations -The concerns expressed were the color yellow of one of the zones, and using the term "Red Zone" as it may mean something negative to our veterans Zones In Detail 1. Blue Zone -NE Corner -Student Focused Zone -Better Vehicular Entryways -Updated parking 2. Yellow Zone -Science, New Building Pad -Future Growth -Drop Off Location for Campus 3. Green Zone -Academic Heart/Core of Campus -Primary entry into campus -Improve Transit Connectivity and Circulation 4. Red Zone -Athletics & Health Education and Stadium -Modernization of facilities 16 Projects Identified & Prioritized in this order 1. Tech Ed, FPP in Dec 2. Corp Yard 3. Stadium 4. Davies Hall, Submit FPP in June 5. Science 6. Administration 7. Raef Hall 8. Fine Arts Building 9. Environmental Resources 10. North Parking 11. Transit Center & West Parking 12. Physical Education 13. Campus Promenade 14. Student Quad 15. Instructional Space 16. PE Plaza Add to the Project List: -Add Police Services -Relocation of Paramedics -Funeral Services, ECE & Nutrition to be listed in Projects in Detail -Will look for opportunities to combine projects, but will be listed separately -Working on moving the projects as fast as we can Projects In Detail 1. Tech Ed -Originally a Modernization, however, the FPP has this project as completely new construction -It will be a two story, two leg building that will house all of the facilities, one side being one story, the other being two -This new construction will free up North area for parking -Will know in January, 2019 if we receive funding to move forward 2. Corp Yard -New Construction at the south end of campus, will include Operations, Receiving & Printing 3. Stadium -Addressing ADA issues & Modernization of existing facilities 4. Davies Hall -New construction of a three story building in a similar location -The plan is to build the new building while the existing building remains. Once the new building is finished, we will tear down old building -Potential for combining the demolition of Portable Village and construction of the Promenade at the same time of Davies 5. Science -New construction of a two story building that will mirror STEM -The hope is to create a defined connection between the future Transit Center and Promenade. In addition, a visual connection of Ranch House to Promenade as well as give Ranch House more space around it -Miner's Oak will remain 6. Administration -Previously discussed building a new two story Administration building connected to the South end of the Welcome and Support Center, however, this rose concerns regarding constructability and the overall flow of the building -A new option would be to square off the corners of the Welcome and Support Center which will add the necessary square footage needed to create a One Stop Center. In addition, a complete modernization of the inside of the building will be done to make it more efficient and effective for our students -A new option is to construct a new building(s) where Science currently is that will house Administration and Police Services. There are many benefits to having these departments in this location, such as creating a professional and visual Police Services on that end of campus, and there is the potential that this could be the new headquarters for the Los Rios Police Department -Having the Student Center, Student Services, Library and Admin/Police Services in the same general location will create a triangle of student services. We could also relocate Rose Marks to the quad in the middle of these buildings to create a better gathering space for our campus and students -More Parking to be constructed where Admin/Counseling is removed Raef Hall -Modernization of existing facility Environmental Resources -Modernization of existing facilities North Parking -Myrtle, Myrtle East and Myrtle West -End of Plaza, create a designated drop off area, while maintaining flow of traffic and giving better access and circulation -Plan is to make tie in the Parking lots together Transit Center & West Parking -Transit Area and dedicated drop off lane -Addition of 125 spaces in Orange Grove Parking Lot -This new idea allows for 100 more spaces of parking than what was in the 2012 Campus Master Plan Physical Education -Modernization of existing facility Campus Promenade -Organized and clear pathway through campus, which will also connect North and South Parking Lots -Primary fire lane for campus -Landscape to align the promenade with gathering tables and street signs Student Quad/Rose Marks -Create a greater gathering space Instructional Space -This will be reevaluated over time and decide where it needs to land in the future -Originally 24,000 in square footage, but half was picked up with STEM space -An option for this space is to increase Raef Hall into a greater lecture hall -Another option is to create spaces around the new Tech Ed building -It will be important to look at the needs of the Educational Master Plan and have flexible options in mind to accomodate -Another option is to use this for the new Gallery and fine arts classes PE Plaza -Road in front of PE to be designed into a gathering space for campus functions
Campus Master Plan Approval - is there consensus to submit the final draft of the Campus Master Plan for governance review to Operations Council in December and January, Executive Leadership in February and March?	GE	-The draft Campus Master Plan will be provided to Operations Council (next Tuesday). We will need the updated Campus Master Graphic from Gould Evans for the first reading. The second reading is in January, 2019 -Executive Leadership Team meets in February, 2019 and March, 2019 in which we will present the plan for two readings, then to District -We will post the Draft Campus Master on Basecamp to seek the Project Team's feedback -The team believes it was a positive compromise that we were able to reach in this plan and as a team Quick Overview of 2018 Draft Campus Master Plan -Executive Summary -Design Guidelines -Projects in Details -3D Massing Models -Promenade and PE will not be in here -We received the consensus from the Project Team to move this Draft Master Plan to Operations Council
ITEMS FOR FUTURE CONSIDERATION:
Topic		Contact Person
NA

Notes - Approved

Meeting Notes